Solution

Total control - easier administration

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Optimise licence and cloud costs with the Otheo Saas Management Platform. Smarter license management - lower cost.

Managing and optimising licence and cloud costs is becoming increasingly challenging. With Otheo, you get a powerful, Norwegian-developed solution that gives you full control, reduces costs and streamlines licence management through automation.

Solution

Here's how it works

Otheo sees everything, collects licence data, usage data and costs, analyses deviations and opportunities, and lets you act - manually or automatically.

Insight

Step 1

Data collection

License overview

Control

Analysis

Benchmarking

Optimisation

Step 2

Cut unused/overlapping licences

Avoid pre-purchase of licences

The right price

Accurate cost allocation

Cost reports

Optimal licence portfolio

Automation

Step 3

Automated licence purchase

Automated redundancies

Avoid unexpected renewals

Balancing commitment time

Workflow for needs assessment

Notification of due date

Reduced cyber risk

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IT

Why choose Otheo?

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Get a quick overview and cost-optimize license allocation at the user and department level. Let automation handle some or all of the optimization work to save time and avoid unnecessary costs from unused licenses.

See everything - and understand everything - Get a complete overview of all licence agreements across users, departments and suppliers - all in one intuitive dashboard.
Only pay for what you use - Instantly detect unused and misallocated licences. Optimise to each user's actual needs and reduce costs without affecting productivity.
Consultancy - built-in - Get licence advice and insights directly in the solution. Less need for consultants, lower costs and faster decisions.
Automate and free up time - Let Otheo handle agreements, licence levels and notifications automatically. You avoid manual follow-up - and get time for more value-adding work.
Securing the business - Ensure that access is removed when employees leave and that unused licences are automatically deleted. Better security, less risk and always up-to-date compliance.
Precise cost allocation - Gain accurate insight into what each department is actually spending - and ensure proper cost allocation for better management and budgeting.
Buy smarter - Compare market prices, see what you're paying today and strengthen your negotiating position with fact-based insights.
Finance

Why choose Otheo?

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Get a quick overview and cost-optimize license allocation at the user and department level. Let automation handle some or all of the optimization work to save time and avoid unnecessary costs from unused licenses.

Total overview - in real time - See all licence allocations, agreements and costs in one place. Get full transparency into your entire software finances - from Microsoft 365 to Azure consumption.
Understand what drives costs - Identify the biggest cost drivers across departments, users and systems. Discover patterns and trends that inform strategic decisions.
Optimal licensing - Observe actual usage and adapt licence levels and agreements to real needs. Reduce unnecessary overuse and avoid paying for licences that are not used.
Documented savings - Significantly reduce SaaS and cloud costs by eliminating waste, negotiating smarter and automating licence control.
Smarter procurement - Gain insight into market prices, compare your own agreements and secure better terms through fact-based negotiation.
Correct cost allocation - Get precise cost allocation between departments and business units. Strengthen financial management and make it easier to comply with budgets. Give managers and teams ownership of their own spend - and reduce hidden costs.
Free up capital - Reduce licence costs and free up funds for innovation, growth and strategic investments.
Easier budgeting and forecasting - Build budgets and forecasts on actual data - not estimates. Ensure more accurate forecasts and better management of future costs.
Save time with automation - Automate follow-up of agreements, usage and reporting. Less manual labour - more time for analysis and value creation.
Procurement

Why choose Otheo?

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Get a quick overview and cost-optimize license allocation at the user and department level. Let automation handle some or all of the optimization work to save time and avoid unnecessary costs from unused licenses.

Facts before negotiation - Compare market prices, analyse licence usage and detect overages before the next deal round. Approach negotiations with data-driven insights - not estimates.
Better deals and prices - Identify where you can consolidate agreements, standardise licences and negotiate better terms with existing and new suppliers.
Control of use and compliance - See who's actually using what - and make sure licensing and usage is in line with contract terms. Avoid overuse, double payment and compliance risk.
Optimise your purchasing process - Automate parts of your licence management and reduce manual work. Gain continuously updated insight into usage, costs and contract expiry.
Correct cost allocation - Allocate costs precisely between departments and business units - and gain better control over where value is actually created.
Strengthen collaboration with finance and IT - Otheo provides a common data basis for finance, IT and purchasing. Together, you can make better decisions, prioritise correctly and realise measurable savings.
Reduce risk and free up budget - Avoid wrong purchases, hidden costs and over-licensing. Reduce overall spend and free up funds for strategic initiatives.
Efficient and scalable licence control - When licence management is automated, you get better negotiating power, more time for strategic work - and a more predictable cost structure.

FAQ

Which accesses do we need for setup?

Global administrator access to Microsoft to read licence and cost data. Minimum access is practised.

How quickly can we get started?

Usually in minutes for basic setup. Advanced integrations can be set up as needed.

How does licence automation work?

You define the rules and desired period. The system executes purchases, terminations and rebalancing in the right order.

Do you support cost allocation across departments?

Yes, all relevant fields in Entra ID can be used.

Where is data stored and how is privacy protected?

See our terms and conditions pages for more information: https://otheo.io/no/vilkar-betingelser/

Do we have to commit?

Flexibility in contract form. Talk to us for a model that suits your needs.